1. About Kete Koha

Kete Koha is an online software platform operated by Kete Koha, trading as Kete Koha ("Kete Koha", "we", "us", "our"). Our registered email is ketekoha@gmail.com and our website is the Kete Koha website.

Kete Koha provides a software-as-a-service (SaaS) platform that allows community organisations ("Customers", "Tenants", "you") to manage online raffles, event bookings and seller tracking. Kete Koha does not conduct raffles itself and does not handle ticket sale proceeds.

2. Definitions

• Platform: The Kete Koha website and software, including all public raffle pages, admin panels, and draw tools.
• Customer / Tenant: An organisation or individual who has a paid Kete Koha account.
• Ticket Buyer / Entrant: A member of the public who purchases raffle tickets through a Customer's public raffle page.
• Draw: The process by which a winning ticket is randomly selected from confirmed ticket entries.
• Slug: The unique URL identifier assigned to each Customer's raffle (e.g. "riverdale-dragon-boat").
• GST: Goods and Services Tax at the current NZ rate of 15%.

3. Eligibility

To use Kete Koha as a Customer, you must:

• Be a New Zealand-based organisation or individual.
• Have the legal authority to conduct a raffle or prize draw in New Zealand under any applicable legislation.
• Provide accurate and complete registration information.
• Be at least 18 years of age or an authorised representative of an organisation.

4. Plans and Pricing

Launch plan names, prices, billing periods and inclusions are being finalised. Confirm the applicable plan, any optional modules and the full price before subscribing.

All subscription fees are payable in advance. Kete Koha reserves the right to update pricing with at least 30 days' written notice to active Customers.

GST at 15% will be applied where applicable. Tax invoices are available in your admin panel at any time.

5. Payment

Subscription fees are payable to Kete Koha via bank transfer or as otherwise agreed. Ticket sale proceeds are collected directly by Customers — Kete Koha does not process, hold, or handle any ticket sale monies.

Customers are solely responsible for their own banking arrangements, receipt management, and any tax obligations related to their raffle proceeds.

6. Draw Integrity & Certificate System

Kete Koha is designed to make every draw transparent, fair, and verifiable. The following technical safeguards apply to every draw conducted through the platform.

6.1 Cryptographic Draw System

Kete Koha uses a cryptographically secure random number generator (crypto.getRandomValues()) to conduct draws. This function is compliant with NIST SP 800-90A and is the same technology used in banking and security applications. The system:

• Selects a winner uniformly at random from all confirmed ticket entries.
• Generates a cryptographic seed (four 32-bit random values concatenated in hexadecimal) which is recorded with the draw result.
• Records the seed permanently in the draw certificate — any third party can use this seed to independently verify the draw was conducted fairly.
• Uses rejection sampling to eliminate modulo bias, ensuring true uniform distribution.

6.2 Two-Witness Requirement

Every draw conducted through Kete Koha requires two witnesses to be present. The system enforces the following rules:

• Both witness names must be entered before the draw can be conducted.
• The two witnesses must have different names from each other.
• Witness names are permanently recorded in the draw record and draw certificate.

Customers are responsible for ensuring witnesses are genuinely independent and present in person or participating through the supported remote witness process at the time of the draw.

6.3 Draw Certificates

Following each draw, Kete Koha generates a draw certificate containing: the organisation name, raffle name, prize basket name and value, winner name, winning ticket number, draw date and time, both witness names, total ticket count, and the cryptographic seed.

Customers are advised to retain a printed or digital copy of each draw certificate for their records.

6.4 Customer Compliance Responsibility

7. Customer Responsibilities

As a Customer, you agree to:

• Keep your admin password secure and not share it with unauthorised parties.
• Ensure raffle details (draw date, ticket price, prize descriptions) are accurate and not misleading.
• Confirm receipt of payment before marking tickets as confirmed.
• Conduct draws with two genuinely independent witnesses, in person or through the supported remote witness process.
• Notify winners promptly following the draw.
• Comply with all applicable New Zealand laws, including the Consumer Guarantees Act 1993 and Fair Trading Act 1986.
• Not use the platform for any unlawful purpose.
• Promptly notify Kete Koha of any security issues or suspected unauthorised access to your account.

8. Support Access

9. Ticket Buyers

Ticket buyers ("Entrants") purchase tickets through a Customer's public raffle page. By purchasing tickets, Entrants agree that:

• The raffle is operated by the Customer (not Kete Koha).
• Ticket payments are made directly to the Customer's bank account.
• Tickets are confirmed only upon receipt of payment by the Customer.
• The draw will be conducted using the cryptographic system described in these terms.
• Winners will be selected fairly and impartially from all confirmed ticket holders.
• Kete Koha accepts no liability for any dispute between a Ticket Buyer and a Customer.

10. Why We Collect Your Contact Details

When you sign up for Kete Koha or purchase raffle tickets, we collect your contact details. Here is exactly why we need each piece of information:

For Customers (account holders)

• Name & email: To set up and manage your account, send account-related notices, respond to support queries, and send important notices about your subscription (renewals, updates to these terms).
• Phone number: To contact you urgently if there is an issue with your account or draw that requires prompt attention, and to verify your identity if you contact us for support.
• Organisation name: To create your unique raffle slug, personalise your raffle page, and identify your account in our records.
• Bank account number: This is your bank account (not ours). It is stored so that your public raffle page can display the correct payment details to ticket buyers. Kete Koha does not debit or access this account.

For Ticket Buyers (raffle entrants)

• Name: To identify your order, assign your ticket numbers, and — if you win — for the Customer to announce the winner and arrange prize collection.
• Email: So the Customer (raffle organiser) can confirm your ticket reservation, notify you of your ticket numbers once payment is received, and contact you if you win.
• Phone number (optional): As an alternative contact method for the Customer to reach you about your order or winnings.

Privacy Act 2020

Kete Koha complies with the New Zealand Privacy Act 2020. You have the right to request access to, or correction of, any personal information we hold about you. To do so, contact us at ketekoha@gmail.com. Ticket buyer data is stored in each Customer's account and is accessible to that Customer and Kete Koha support staff only. We do not sell personal data to third parties.

11. Intellectual Property

The Kete Koha platform, software, branding, and documentation are the property of Kete Koha. Customers retain ownership of their raffle content (text, images, prize descriptions). By uploading content to Kete Koha, you grant Kete Koha a non-exclusive licence to display and process that content for the purpose of operating the Platform.

12. Disclaimer of Warranties

Kete Koha is provided "as is" and "as available". While we strive for 99.9% uptime, we do not warrant that the platform will be uninterrupted, error-free, or completely secure. We are not liable for losses caused by platform downtime, data loss, or technical failures.

13. Limitation of Liability

To the maximum extent permitted by New Zealand law, Kete Koha's total liability to any Customer for any claim arising from or related to these terms or the platform shall not exceed the fees paid by that Customer in the three months prior to the claim. In no event shall Kete Koha be liable for indirect, consequential, incidental, or special damages.

14. Termination

Either party may terminate a Customer account at any time. Kete Koha may immediately suspend or terminate accounts for: non-payment, breach of these terms, illegal activity, or conduct that may harm the platform or other users. Upon termination, Customer data will be retained for 90 days before deletion, during which time it may be exported.

15. Changes to These Terms

Kete Koha reserves the right to update these terms. We will notify active Customers by email at least 14 days before material changes take effect. Continued use of the platform following notification constitutes acceptance of the updated terms.

16. Governing Law

These terms are governed by the laws of New Zealand. Any disputes will be subject to the exclusive jurisdiction of the New Zealand courts. Nothing in these terms limits your rights under the Consumer Guarantees Act 1993 or the Fair Trading Act 1986 where they apply.

17. Contact